The first point to consider when buying printers is volume. The total volume of printouts you're going to make also needs to be taken into account. Many manufacturers often quote a “duty cycle” on the devices based upon monthly maximum and recommended figures. In case you are wondering, these are the total number of prints your printer is designed to handle per month. If possible, do assess the number of prints churned out per employee on a daily basis for the office and ensure that the device is capable of meeting the current and future demands.
2. Colour Quality
When it comes to image quality, inkjets function better than laser jets. Superior image quality is the only reason that inkjet printers are worth considering over laser jets for many businesses. There is a notion that inkjets are suitable for household use, however, these days, many inkjets are modelled for office use as well. Every now and then you can get your hands on various office-ready models that deliver competitive speed and print quality at a reasonable cost. Options are galore beyond inkjets too, though. In the past, color quality especially in the case of laser printers came with a premium, but luckily that's not the case these days. Although these laserjet models are still quite expensive due to the inclusion of additional materials required for the toners and printer hardware. That is still a differential big enough to not avoid. However, you can perhaps opt for using a cheaper inkjet for occasional color requirements apart from keeping a LaserJet for printing plain text, spreadsheets, letters, other documentation, etc.
3. Multifunction Uses
Multi-function features can be found across categories and at all cost scales. Basic features include USB sticks and card readers for a PC-free printing, scaling up to scanner and copier functions. Multifunction printers or All-in-ones also allow you to digitize your copies and share files with a number of people. Some modern all-in-ones print over wireless networks and pair up with android and IOS run smartphones for better tethering purposes.
4. Overall Cost
Over the years, there has been a visible difference in Cost Per Page (CPP) output between lasers and inkjets. But lately, inkjets have managed to drop their overall prices (including maintenance, etc.) to compete solidly with laserjets for the title of long-term warrior. However way you go about it, it's important to carefully assess the CPP of each device. Manufacturers provide the total toner or cartridge yields with a comprehensive industry standard ISO rating. You can, thus, do the math yourself and safely assess the total price of replacement/maintenance all the cartridges or toners across all the potential models of inkjets and laserjets.
5. Speed
Host-based printers that depend on another PC for their output severely lack their own image-processing power. Instead, they depend on the connected PC for the executing commands. If a printer has a dedicated processor with a good MHZ ratio, the higher the number of its megahertz (MHz), the faster it would be able to receive, interpret, and print a task on hand. Read up on engine speed specifications before choosing a printer as they provide totally useful insights into what the preferred printer could accomplish under optimal working conditions.
Duly consider all the aforementioned pointers to inform yourself to a good extent about their uses and pitfalls before you go looking for printers.
Authors Bio
Mayank is an avid reader, musician, and YouTuber who loves everything about the Internet. In this article, the author throws light on the tips to follow before buying a new printer suitable for your business and industrial output. You can reach him @ Twitter. https://twitter.com/MayanktheKazama
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