Start contacting your prospective list of speakers. Get a confirmation. And finalise the list as soon as possible. Discuss the theme and the ideas for their talk. Help them with the content but let the ideas be theirs’. Finally, it’s the talk that matters the most during the event. There is a declaration form which you should send to the speakers for using the talk for final talk videos and get their consent.
No event can be conducted without money. So, approach sponsors well in advance. There are very strict rules around displaying the name of sponsors both at the location of the event and in the videos. Make sure to comply with all of them.
Design good merchandise to gift to your speakers and your audience. A good design gets your event recognition every time someone sees the merchandise with the speakers and audience members even days or years after the event.
Come up with a good idea for stage design. Even better if you can design it to match your theme. Finally, on the day of the event the stage design will be one of the main attractions, obviously way, way behind your speakers though. Decide on camera angles as well, TEDx has provided a comprehensive guide on suitable camera angles and editing options.
The above is a portion of a never-ending list of tasks when organising a TEDx event. Yet I have skipped the most important thing till the end. The organising team! You are not completing this mammoth task of organising a TEDx event without a great organising team. I was privileged to have an amazing organising team – Anusha Ramachandran, Himank Agrawal, Priyanshu Gupta (our Curator 
), Raghav Agarwal, Sahithi Vinjamuri, Shankahdeep Roy, Siddhartha Jain and me. List up all the tasks and choose a team in which everyone can contribute to one or the other task. Divide the work to everyone’s forte but don’t hesitate to try a task that you find interesting. It is going to be a great learning experience. I take great pride in being the organiser of a successful TEDx event – TEDxIIMShillong. All the best for yours.
If you want to know more about TEDxIIMShillong you can visit the following links:
Website: http://tedxiimshillong.net/
Facebook: https://www.facebook.com/TEDxIIMShillong/
TED Listings: TEDxIIMShillong
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